CLIENTS

Aman Enterprises Digital Transformation Journey with Odoo ERP

OVERVIEW

Aman Enterprises is a leading FMCG distribution company in Saudi Arabia, operating across five major regions. With a strong van sales network of 30+ vehicles and a diverse product portfolio, the company serves a wide range of retail clients across the Kingdom.

As their operations expanded, Aman Enterprises faced increasing challenges in managing van sales, backend operations, and compliance requirements. To overcome these issues and ensure scalability, they partnered with Febno Technologies, a trusted ERP solutions provider.

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Project Overview:

Challenges

Before implementing Odoo ERP, Aman Enterprises relied on a mix of Triangular software and other standalone systems. While functional in the early stages, these legacy tools struggled to support the company’s growing operations across multiple regions.

Key pain points included:

  • Van Sales Management Issues
     Difficulty in handling route-based sales, collections, and stock reconciliation, especially in areas with poor internet connectivity.
  • Manual Promotion & FOC Tracking
     No centralized system for managing promotional campaigns and Free of Cost (FOC) items, leading to inconsistencies and revenue leakages.
  • Delayed & Inaccurate Reporting
     Fragmented systems resulted in late and unreliable sales and performance reports.
  • Manual Expense Entry
     Field staff lacked a streamlined way to record daily operational expenses like fuel and tolls.
  • Compliance Gaps
     Absence of ZATCA Phase 2 e-invoicing compliance exposes the business to regulatory risks and penalties.

Aman Enterprises needed a scalable, mobile-ready, and compliance-driven ERP system to unify operations across all five regions.

Proposed Solution

After a thorough assessment of operational bottlenecks, Febno Technologies implemented a customized Odoo ERP solution that addressed both business and regulatory needs.

Key Modules & Features Deployed

1. Van Sales Management (Offline + Online)
  • Deployed a van sales POS app with offline capabilities.
  • Enabled route-based order booking, real-time stock management, customer payments, and sales returns.
  • Automatic data sync when internet connectivity is restored.
2. Promotion & FOC Item Management
  • Automated rules for discounts, bundled offers, and FOC issuance based on customer segments.
  • Standardized promotions across all regions, eliminating manual errors.
3. Expense Entry by Drivers (POS-Based)
  • Drivers could record daily expenses (fuel, food, tolls) directly via the mobile POS interface.
  • Entries automatically linked with the finance module for real-time monitoring and approvals.
4. ZATCA Phase 2 E-Invoicing Compliance
  • Integrated Odoo with ZATCA Phase 2 regulations.
  • Implemented cryptographic invoice generation, QR codes, and real-time integration with Fatoora portal.
  • Ensured 100% compliance, audit readiness, and smooth VAT reporting.
5. Real-Time Reporting & Dashboards
  • Automated post-route reporting synced directly with backend systems.
  • Centralized dashboards provided region-wise visibility for management.
6. Inventory & Financial Integration
  • Unified warehouse, sales, inventory, and finance in a single ERP platform.
  • Region-wise stock tracking and automated journal entries for van sales activities.

Implementation Highlights

  • Industry-specific customizations on Odoo Community Edition
  • Offline-Online van sales system built for rural connectivity challenges
  • ZATCA-compliant invoicing integrated with daily workflows
  • Business intelligence dashboards for KPI tracking and decision-making
  • Scalable infrastructure to support regional business expansion.

The Results

The Odoo ERP implementation delivered by Febno Technologies has transformed Aman Enterprises’ operations:

  •  Streamlined van sales with automated offline-to-online synchronization
  • Improved financial accuracy through expense automation and ERP integration
  • Regulatory compliance achieved with ZATCA Phase 2 e-invoicing
  • Faster decision-making with real-time dashboards and business intelligence tools
  • Scalable ERP platform to support future business growth across Saudi Arabia